IT Office Coordinator

Job Description

IT Office Coordinator

An excellent opportunity for an organised Office Coordinator / Administrator to support IT operations, purchasing, and administrative processes within a busy Information Services team.

If you’ve also worked in the following roles, we’d also like to hear from you: Office Assistant, Admin Assistant, IT Administrator, Business Support Assistant, Office Coordinator, IS Office Coordinator, Office Administrator, Administrative Assistant, Administration Assistant

SALARY: £25,499 to £26,500 per annum FTE (£10,928 to £11,357 Actual) + Excellent Benefits

LOCATION: Reading, Berkshire – Fully Office Based

JOB TYPE: Part-Time, Permanent

WORKING HOURS: 15 hours per week (flexible across the week)

JOB OVERVIEW

We have a fantastic new job opportunity for an IT Office Coordinator to support administrative operations within a busy IT and Service Delivery environment.

As an IT Office Coordinator you will play a key role in ensuring efficient office coordination, IT purchasing processes, and smooth day-to-day administrative support across internal teams.

Working collaboratively, the IT Office Coordinator will support meetings, supplier coordination, and asset tracking, helping maintain high standards of service delivery and operational efficiency.

This is a varied and flexible part-time role ideal for someone with strong organisation skills, administrative experience, and an interest in IT and business support.

DUTIES

Your duties as the IT Office Coordinator include:

• IT Purchasing Support: Assist with procurement processes including raising purchase orders, invoices, and credit notes

• Asset Management: Support ordering, allocation, tracking, and maintaining accurate IT asset records

• Administrative Support: Provide seamless admin support across IT teams for meetings and operational activities

• Meeting Coordination: Arrange, organise, and document routine and non-routine internal and supplier meetings

• Supplier Coordination: Support vendor relationship management and service monitoring activities

• Office Operations: Maintain day-to-day office administration within the Service Delivery team

• Audit Support: Assist with audit and assurance activities including stakeholder coordination

• Documentation Management: Ensure IT policies and knowledgebase documentation are up to date

• Record Keeping: Maintain accurate records and support compliance with internal procedures

CANDIDATE REQUIREMENTS

ESSENTIAL

• Previous experience in an administrative or office support role

• Proven experience of purchasing processes including POs, invoices, and financial administration

• Experience with supplier or vendor coordination and relationship support

• Excellent Microsoft Office skills including Word, Excel, and Outlook

• Strong organisational and coordination skills with attention to detail

• Basic knowledge of IT systems, technology, or information services

• Ability to manage multiple tasks and prioritise workload effectively

• Strong communication skills and ability to work with internal stakeholders

• Eligibility to work in the UK

DESIRABLE

• Experience of asset management or inventory tracking

• Experience supporting IT teams or service delivery functions

• Understanding of procurement, logistics, or supply chain processes

• A background in office management, business support, or IT administration

• Awareness of audit processes or compliance activities

BENEFITS

• Generous annual leave: 26 days rising to 28 days after three years (pro rata), plus bank holidays

• Employee Assistance Programme providing confidential wellbeing support

• Wellbeing Buddies offering confidential peer support

• Menopause Champions providing dedicated guidance and resources

• Cycle-to-work scheme with a wide range of bike options

• Eye care vouchers for free tests and VDU glasses contributions

• Hearing tests for colleagues working in kennel environments

• Discounts and cashback across retail, supermarkets, travel and more

• Pension scheme with employer matching plus 2%, up to 9% employer contribution

• Life assurance at four times salary, with options to increase cover

• Flexible benefits allowance (equal to a proportion of your annual salary)

The Charity is committed to safeguarding and promoting the welfare of all children, young people and vulnerable adults with whom they work. They expect all of their employees and volunteers to fully share this commitment.

Please note: we reserve the right to close any of our vacancies early.

NO AGENCIES PLEASE

APPLY TODAY…

By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P14617

This job is being advertised by AWD online on behalf of Guide Dogs

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