Office Worker Apprentice (with data collating responsibilities)

Summary

This is a fantastic time to join Green Metro Coaches Ltd overseeing our data and performance. We are a growing company are looking for someone who will support us with collecting and monitoring data from our vehicle fleet including CCTV, geo location, petrol usage and tracking.

Wage

£16,640 to £26,436.80, depending on your age

National Minimum Wage

Salary will rise alongside experience and anilities.

Training course

Business administrator (level 3)

Hours

Monday - Friday, Flexible hours that can be discussed at interview.

40 hours a week

Start date

Monday 11 May 2026

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you'll do at work

GMC is a basket of companies ranging from taxi, coaches and school transport to mechanical and body shop companies as well as MOT and car sales.

We are currently looking for an apprentice to join our office team and their initial responsibilites will be monitoring our vehicle fleet.

The successful candidate will be responsible for collecting and monitoring data from our vehicle fleet.

This will be done by:

• Monitoring CCTV footage
• Overseeing Geo Locations
• Monitoring petrol/fuel usage across the business
• Tracking journeys

This is an important role that uses this information to monitor safeguarding, staff performance and measuring costs and possible economies.

Where you'll work

You can select which locations you want to apply for in your application on Find an apprenticeship.

This apprenticeship is available in these locations:

• 145 Cardiff Road, Reading, RG1 8JF
• 47 WOKINGHAM ROAD, READING, RG6 1LG

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

Training provider

NEWBURY COLLEGE

Training course

Business administrator (level 3)

What you'll learn

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Training schedule

The apprentice will be mentored and supported by two friendly and experienced members of staff who will be dedicated to supporting them in their role

More training information

• The Business Administrator Apprenticeship is delivered fully in the workplace. You will be supported throughout by a Development Coach from Newbury College so that you can confidently demonstrate the required Knowledge, Skills and Behaviours by the end of your Level 3 apprenticeship
• Your Development Coach will meet with you regularly either remotely or in your workplace. Your employer will give you time in your working week to focus on your apprenticeship
• Please note: If you are aged 16-18 and do not have a GCSE grade 4/C or equivalent in either or both English and maths, you will be required to take Level 2 Functional Skills alongside your apprenticeship. Apprentices aged 19+ can decide whether they wish to take Functional Skills and this will be discussed as part of enrolment
• English and maths lessons will be delivered in person at Newbury College. 16–18-year-olds must achieve Level 2 in the required subject/s before they are able to complete their apprenticeship, and they have the whole duration to achieve these if required
• At the end of your apprenticeship you will have completed the Level 3 Business Administrator Apprenticeship Standard and will be required to complete an End Point Assessment (EPA). Your Development Coach will support you with preparing for your EPA

Requirements

Desirable qualifications

GCSE in:

• English (grade 4/C)
• Maths (grade 4/C)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Strong computer skills
• Able to work independently
• Keen to learn
• Team player
• Good sense of humour
• Desire to learn new business
• Strong desire to progress