Fleet Administrator

We are recruiting for a Temporary Fleet Administrator to support a busy charitable organisation with the day‑to‑day administration of its vehicle fleet and operational activities. This is a short‑term opportunity, ideal for someone with strong administrative skills who enjoys working in a structured, process‑driven environment.
Key Responsibilities

Providing administrative support to the fleet and operations team
Maintaining accurate fleet records, databases, and documentation
Logging vehicle information including servicing, maintenance, MOTs, insurance, and compliance checks
Supporting the coordination of vehicle servicing, repairs, and inspections
Processing invoices, purchase orders, and related fleet documentation
Responding to routine queries from drivers, suppliers, and internal stakeholders
Updating reports and spreadsheets relating to fleet usage and availability
Supporting internal processes and ensuring records are kept up to date and audit‑ready
Assisting with general operations and administrative tasks as requiredSkills & Experience Required

Previous experience in an administrative, operations, or fleet support role
Strong attention to detail with a high level of accuracy
Confident handling data, records, and compliance‑related information
Good organisational skills and ability to prioritise tasks
Clear written and verbal communication skills
Proficient in Microsoft Office, particularly Outlook and Excel
A reliable, methodical, and proactive approach to work
Ability to work effectively as part of a team and support operational service delivery

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)