Commercial Property Legal Secretary

Commercial Property Legal Secretary / Legal Assistant / Paralegal

Reading | Commercial Property Team | Up to 25 Days Holiday + Pension

An excellent opportunity has arisen for a Commercial Property Legal Secretary, Legal Assistant or Paralegal to join a boutique law firm in Reading, supporting a single Commercial Property fee earner.

Working closely with an experienced Commercial Property Partner, you will play a key role in providing one-to-one support across a broad range of commercial property matters. This is an ideal opportunity for someone with at least 1 years’ experience in a legal secretary, legal assistant, administrator or paralegal role within a commercial property or wider property law environment.

The firm offers a friendly and supportive environment with a boutique feel, where communication, initiative and attention to detail are highly valued.

The Role

You will provide day-to-day support to a Commercial Property Partner, assisting with a varied workload involving commercial property transactions and client administration.

This role would suit someone who is organised, proactive, confident dealing with clients and able to manage a busy workload in a fast-paced legal environment.

Key Responsibilities

• Preparing correspondence, legal documents and emails, including digital dictation
• Drafting first versions of commercial property transaction documents
• Preparing Land Registry and SDLT forms
• Opening and closing client files and issuing engagement letters
• Preparing final documents and arranging electronic signatures via DocuSign
• Diary management and email management for fee earners
• Liaising with clients by telephone and email on behalf of the fee earner
• Handling incoming telephone enquiries and taking accurate messages
• Supporting the fee earner with all aspects of commercial property transactions
• Providing general administrative and transaction support to the fee earner as required
• Assisting with ad hoc duties across the team

Candidate Requirements

We are keen to hear from candidates currently working as:

• Commercial Property Legal Secretary
• Commercial Property Legal Assistant
• Commercial Property Paralegal
• Property Legal Administrator
• Legal PA within Commercial Property

You will ideally have:

• At least 1 years’ experience within a legal, commercial property or wider property environment
• Previous experience supporting a Commercial Property fee earner or small Commercial Property department
• Good knowledge of Land Registry forms, SDLT forms and legal document preparation
• Strong organisational skills and the ability to prioritise a busy workload
• Excellent attention to detail and the ability to work accurately under pressure
• Strong written and verbal communication skills
• Confidence dealing with clients over the telephone and by email
• The ability to work independently where required, whilst also being a strong team player
• Strong IT skills, including Microsoft Office and case management systems
• Excellent typing and keyboard skills
• A proactive and positive approach with the ability to respond quickly and manage expectations effectively

Why Join?

• Join a respected boutique Commercial Property practice
• Work closely with a single experienced Commercial Property Partner and enjoy a high level of responsibility
• Gain exposure to a broad range of commercial property transactions
• Be part of a friendly, close-knit and supportive boutique firm
• Opportunity to develop your legal secretary, assistant or paralegal career within Commercial Property

Benefits

• Salary £30,000 - £35,000
• 25 days’ holiday plus bank holidays (pro rata)
• Pension scheme with 4% employer contribution and 4% employee contribution
• Supportive team environment
• Long-term career development opportunities

If you are an experienced Commercial Property Legal Secretary, Legal Assistant or Paralegal looking for your next opportunity in Reading, we would love to hear from you.

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